Great Collection of Sample SMS/Messages

I still remember the knot in my stomach when I had to write my first farewell letter. After six years at my marketing agency, I was moving to a dream job across the country, but I had no clue how to say goodbye professionally without sounding awkward or overly sentimental.

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I still remember the knot in my stomach when I had to write my first farewell letter. After six years at my marketing agency, I was moving to a dream job across the country, but I had no clue how to say goodbye professionally without sounding awkward or overly sentimental.

According to the U.S. Bureau of Labor Statistics, the median employee tenure is just 4.1 years, meaning millions of Americans face this same challenge annually. Whether you're leaving for a promotion, career change, or new adventure, your farewell message can make or break future networking opportunities.

This complete guide provides 50+ farewell letter templates for every workplace scenario imaginable. You'll discover how to craft messages that balance professionalism with warmth, maintain valuable relationships, and leave doors open for future opportunities.

Farewell Letters to Direct Colleagues and Team Members

These messages target your day-to-day coworkers and team members you've collaborated with closely.

Farewell letters to colleagues should balance warmth with professionalism, focusing on shared accomplishments and expressing genuine appreciation for working relationships that may continue beyond your departure.

• "Hi [Name], As I prepare to leave [Company] next Friday, I wanted to reach out personally. Working with you on the Johnson project taught me so much about creative problem-solving. Your patience during those late-night brainstorming sessions meant everything. I hope we can stay connected - here's my personal email: [email]. Wishing you continued success!"
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• "Dear [Name], My last day is approaching, and I couldn't leave without thanking you for being such an incredible teammate. Remember when we accidentally deleted that entire presentation? Your calm response and quick thinking saved the day. I'll miss our coffee chats and your infectious laugh. Let's definitely grab lunch soon - I'm at [phone number]."
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• "[Name], I'm sad to be leaving our amazing team next week. Your mentorship during my first year here was invaluable, especially when you helped me navigate that difficult client situation. I've learned so much from watching your leadership style. Please stay in touch - I'd love to hear about your future projects. Best wishes, [Your name]"
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• "Hey [Name], As I transition to my new role, I wanted to express my gratitude for all the laughs and late nights we shared. Your expertise in data analysis really elevated our team's performance. I'm excited about what's next but will genuinely miss working alongside you. Here's my LinkedIn - let's stay connected!"
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• "Dear [Name], Working with you has been one of the highlights of my time at [Company]. Your creativity and dedication to excellence inspired me daily. I'll never forget how you supported me during the quarterly presentation. Thank you for being such a wonderful colleague and friend. Looking forward to staying in touch!"
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Tip: Consider sending a small thank-you gift like gourmet coffee or a personalized notebook to make your farewell message even more memorable.

Farewell Letters to Your Boss and Management

Formal messages for supervisors, managers, and leadership team members require extra care and respect.

Boss farewell letters require extra formality and should emphasize professional development, express sincere gratitude for mentorship opportunities, and maintain doors open for future recommendations and networking.

• "Dear [Boss's Name], As I prepare to leave [Company] on [Date], I want to express my heartfelt gratitude for your exceptional leadership. Under your guidance, I've grown from a junior analyst to a confident project manager. Your mentorship during the Morrison account crisis taught me invaluable lessons about client relations. Thank you for believing in my potential and providing opportunities for advancement. I hope to make you proud in my future endeavors."
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• "[Manager's Name], My time at [Company] has been transformative, largely due to your outstanding management style. You created an environment where I could take risks, learn from mistakes, and develop my skills. Your open-door policy and constructive feedback helped shape my professional approach. I'm grateful for the trust you placed in me with high-profile projects. Please know that I'll always value the lessons learned under your leadership."
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• "Dear [Name], As I transition to my new role, I wanted to personally thank you for being such an inspiring leader. Your commitment to team development and work-life balance created the perfect environment for professional growth. The leadership training you recommended was career-changing. I hope our paths cross again in the future, and I'd welcome the opportunity to work together again someday."
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• "[Boss's Name], Leaving [Company] is bittersweet, knowing I'm saying goodbye to the best manager I've ever had. Your strategic vision and ability to motivate the team consistently impressed me. Thank you for the promotion opportunity and for trusting me with the European expansion project. Your recommendation letter will be treasured. I hope to stay in touch and would love to update you on my progress."
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• "Dear [Name], I cannot adequately express how much your leadership has meant to my career development. Your patience during my learning curve and willingness to share your expertise made all the difference. The skills I've gained under your management will serve me well in future roles. Thank you for being a mentor, advocate, and exceptional boss. I hope we can maintain our professional relationship."
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• 75+ Farewell Messages for Colleagues: Professional Goodbye Templates
• 60+ Professional Goodbye Messages: Colleague Departure Templates
• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes

Farewell Letters When Your Boss is Leaving

Messages to send when your supervisor or manager is departing the company require a different approach.

When your boss leaves, farewell letters should focus on their positive influence on your career development, express genuine appreciation for their mentorship, and wish them continued success in their new endeavors.

• "Dear [Boss's Name], I was saddened to hear about your departure but excited for your new opportunity. Your leadership has been instrumental in my professional growth over the past two years. The confidence you showed in promoting me to senior analyst changed my career trajectory. Thank you for being an advocate, mentor, and inspiring leader. I wish you tremendous success in your new role and hope we can stay connected."
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• "[Manager's Name], Your announcement came as a surprise, but I'm thrilled about your new adventure. Working under your guidance has been the highlight of my career. Your innovative approach to project management and commitment to team development created an exceptional work environment. I'll miss our strategic planning sessions and your valuable insights. Please keep in touch - I'd love to hear about your new company's success."
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• "Dear [Name], While I'm sad to see you go, I'm grateful for the incredible impact you've had on my career. Your mentorship during the product launch taught me so much about leadership under pressure. The skills and confidence you helped me develop will benefit me throughout my career. Thank you for being such an exceptional manager and role model. Wishing you all the best!"
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• "[Boss's Name], Your departure marks the end of an era for our team. Your ability to balance high expectations with genuine care for employee development made you truly special. I'll never forget how you supported me during my difficult personal situation last year. Your new company is incredibly lucky to have you. Please stay in touch - I'd love to hear about your future successes."
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• "Dear [Name], Learning about your new opportunity filled me with mixed emotions - sadness for our team's loss but excitement for your future. Your leadership style and commitment to excellence set the bar high for all managers. Thank you for believing in my potential and providing opportunities for growth. I hope our professional paths cross again someday. Congratulations and best wishes!"
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Farewell Letters to Clients and External Partners

Professional messages for maintaining business relationships beyond your departure require careful attention to continuity.

Client farewell letters must prioritize business continuity, introduce successor contacts clearly, and maintain professional relationships that may benefit future business endeavors or career opportunities.

• "Dear [Client Name], I wanted to personally inform you that I'll be leaving [Company] on [Date] to pursue a new opportunity. It has been a genuine pleasure working with you over the past three years. Your trust in our partnership made every project rewarding. [Successor's Name] will be taking over your account and brings excellent experience in [relevant area]. I'm confident you'll find them equally dedicated to your success. Thank you for your partnership and trust."
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• "[Client Name], As I transition to a new role, I wanted to express my sincere appreciation for our successful business relationship. The [specific project] we completed together remains one of my proudest professional achievements. [New contact] will be your primary point of contact moving forward and has been fully briefed on your account. I'm confident they'll provide the same level of service you've come to expect. Wishing you continued success."
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• "Dear [Name], I'm writing to inform you of my departure from [Company] effective [Date]. Working with your team on the quarterly campaigns has been incredibly rewarding. Your creative input and collaborative approach made every project enjoyable. [Replacement name] will be handling your account and brings fresh perspectives to digital marketing. I'm excited to see what innovative campaigns you'll develop together. Thank you for your trust and partnership."
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• "[Client Name], After four wonderful years at [Company], I'm moving to a new opportunity. Our partnership has been one of the most fulfilling aspects of my career here. The success we achieved with the product launch exceeded all expectations. [New contact] has been working closely with me on your account transition and is fully prepared to continue our momentum. I appreciate your understanding during this transition period."
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• "Dear [Name], I wanted to personally share news of my departure from [Company] on [Date]. Your partnership has been invaluable to both my professional growth and our company's success. The trust you placed in our team for the expansion project was truly appreciated. [Successor] will be your new account manager and has extensive experience in your industry. I'm confident you'll find them knowledgeable and responsive to your needs."
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Tip: Consider including a professional business card holder or branded desk accessory as a thoughtful parting gift to maintain your professional relationship.

Company-Wide Farewell Announcements

Broader messages for entire departments or organization-wide distribution need to be concise yet meaningful.

Company-wide farewell letters should be brief and professional while focusing on positive experiences, thanking the broader organization for growth opportunities, and maintaining an upbeat tone for mass distribution.

• "Dear [Company] Team, After [time period] with this incredible organization, I'm moving on to a new opportunity. Thank you for making my time here so rewarding. I've learned tremendously from each of you and will carry these experiences forward. The collaborative culture and commitment to excellence here are truly special. I wish everyone continued success and look forward to hearing about future achievements. Best regards, [Your name]"
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• "Hello Everyone, As I prepare to leave [Company], I wanted to express my gratitude for the amazing experiences we've shared. From successful product launches to team celebrations, every moment has contributed to my professional growth. This organization's commitment to innovation and employee development is remarkable. Thank you for welcoming me into this fantastic community. Wishing you all the best in your future endeavors!"
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• "Dear Colleagues, My journey at [Company] has been extraordinary, and I'm grateful for every opportunity to work alongside such talented individuals. The knowledge I've gained and relationships I've built will always be treasured. Thank you for creating an environment where creativity and collaboration thrive. I'm excited about what's next but will genuinely miss being part of this amazing team. Keep up the excellent work!"
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• "Team [Company], After [duration], I'm transitioning to a new role and wanted to thank everyone for an incredible experience. The projects we've accomplished together and the culture we've built are truly impressive. Your dedication to excellence and support for one another make this organization special. I'll miss the daily interactions and shared successes. Wishing you continued growth and achievement in all your future projects."
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• "Dear [Company] Family, As I embark on a new chapter, I want to express my heartfelt appreciation for the time we've spent together. The skills I've developed and friendships I've formed here are invaluable. This organization's commitment to both professional development and work-life balance sets it apart. Thank you for making every day enjoyable and meaningful. I look forward to staying connected and hearing about your continued success."
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• 75+ Farewell Messages for Colleagues: Professional Goodbye Templates
• 60+ Professional Goodbye Messages: Colleague Departure Templates
• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes

Last Day Farewell Messages

Final messages sent on your actual departure date allow for more personal and emotional content.

Last day farewell messages can be more personal and emotional while maintaining professionalism, often including appropriate contact information for future networking and relationship maintenance.

• "Today marks my final day at [Company], and I'm overwhelmed with gratitude for the incredible journey we've shared. From my first nervous day to leading major projects, you've all been part of my story. The friendships formed here extend far beyond the workplace. Please stay in touch - my personal email is [email] and I'd love to hear about your future adventures. Thank you for everything!"
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• "As I pack up my desk this afternoon, I'm reflecting on all the amazing memories we've created together. Late-night project pushes, celebration lunches, and everyday conversations have made this place feel like home. I'm excited about my new opportunity but will genuinely miss seeing your faces daily. Here's my contact info: [details]. Let's definitely stay connected - I want to hear about all your future successes!"
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• "My last day has arrived, and I'm filled with mixed emotions. Excitement for what's ahead, but sadness to leave such an incredible team. You've taught me so much about collaboration, creativity, and what it means to truly support one another. The lessons learned here will guide me throughout my career. Please reach out anytime - [contact information]. I hope our paths cross again soon!"
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• "After [time period] of shared projects, inside jokes, and countless cups of coffee, today is my farewell. This team has been more than colleagues - you've been mentors, collaborators, and friends. The culture we've built together is something special. I'm taking so many wonderful memories with me. Stay in touch - [contact details]. I can't wait to hear about your continued achievements!"
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• "As I write this final email from my [Company] account, I'm struck by how much this place has shaped who I am professionally. Every challenge we faced together made me stronger, every success we celebrated made me prouder. Thank you for being such an incredible support system. Here's my personal information: [details]. I hope we can maintain these relationships that mean so much to me."
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Resignation Farewell Letter Combinations

Messages that serve dual purposes of resignation notice and farewell sentiment require careful structure.

Resignation farewell letters must meet formal notice requirements while expressing appreciation, typically requiring more structured formatting than standalone farewells to ensure HR compliance and professional standards.

• "Dear [Manager's Name], Please accept this letter as my formal notice of resignation from my position as [Job Title] at [Company]. My last day of employment will be [Date], providing the standard two weeks' notice. I want to express my sincere gratitude for the opportunities for professional growth during my time here. The experience gained and relationships built have been invaluable to my career development. I'm committed to ensuring a smooth transition of my responsibilities. Thank you for your understanding and support."
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• "[Manager's Name], I am writing to formally notify you of my resignation from [Company], effective [Date]. This decision wasn't made lightly, as I've truly enjoyed my time here and the relationships I've built with the team. I'm grateful for the mentorship and professional development opportunities provided. During my remaining time, I'll work diligently to complete current projects and assist with the transition process. I appreciate your understanding and look forward to maintaining positive relationships."
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• "Dear [Name], I hereby submit my resignation from my position as [Job Title], with [Date] being my final day of employment. I want to thank you for the incredible learning experiences and growth opportunities during my tenure. The skills developed and knowledge gained here have been instrumental in my professional development. I'm committed to ensuring all current projects are completed or properly transitioned. Thank you for your support and understanding during this transition period."
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• "[Manager's Name], Please accept this formal resignation letter from my role as [Position] at [Company]. My last working day will be [Date]. I want to express my appreciation for the trust placed in me and the opportunities to contribute to meaningful projects. The collaborative environment and supportive culture made my time here truly rewarding. I'll ensure all responsibilities are properly documented and transitioned. Thank you for everything and I wish the company continued success."
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• "Dear [Name], I am formally resigning from my position as [Job Title], effective [Date]. While I'm excited about new opportunities, I leave with great appreciation for my time at [Company]. The professional relationships formed and skills developed here have been invaluable. I'm committed to making this transition as smooth as possible and will complete all outstanding projects. Thank you for your guidance and support throughout my employment here."
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Industry-Specific Farewell Letter Variations

Different professional sectors require varying approaches based on workplace culture and communication norms.

Different industries require varying levels of formality in farewell letters, from highly structured corporate messages to more casual creative sector approaches, depending on organizational culture and professional standards.

• "Dear Healthcare Team, As I transition to my new nursing position, I want to thank you for the incredible support during my time in this unit. Working alongside such dedicated professionals has been an honor. The patient care standards we maintained together and the lives we touched will always be meaningful to me. Thank you for being such amazing colleagues and for the difference we made together. Best wishes for continued excellent patient outcomes."
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• "Creative Team, My time at this agency has been absolutely inspiring! From brainstorming sessions that went until midnight to campaigns that exceeded client expectations, we've created magic together. Your artistic vision and collaborative spirit made every project an adventure. I'll miss our creative chaos and the innovative solutions we developed. Keep pushing boundaries and creating amazing work. Can't wait to see what you dream up next!"
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• "Dear Education Colleagues, After [years] of shaping young minds together, I'm moving to a new district. The dedication you show to student success and the supportive environment you create for both students and fellow educators is remarkable. Our collaboration on curriculum development and student support initiatives has been incredibly rewarding. Thank you for being such inspiring educators and wonderful colleagues. Keep making a difference in students' lives!"
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• "Technology Team, Working with such brilliant developers and innovators has been the highlight of my career. The solutions we've built together and the problems we've solved have pushed the boundaries of what's possible. Your commitment to clean code and user experience excellence is truly admirable. I'll miss our technical discussions and collaborative debugging sessions. Keep innovating and building amazing products!"
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• "Financial Services Team, My experience here has been invaluable for my professional development. The analytical skills honed and client relationships built during our time together have been exceptional. Your attention to detail and commitment to fiduciary responsibility set the gold standard. Thank you for maintaining such high ethical standards and for the trust placed in me. Wishing you continued success in serving your clients."
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• 75+ Farewell Messages for Colleagues: Professional Goodbye Templates
• 60+ Professional Goodbye Messages: Colleague Departure Templates
• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes

Digital vs. Handwritten Farewell Letter Strategies

Choosing appropriate delivery methods and formatting can significantly impact your message's effectiveness.

Farewell letter delivery method should match workplace culture and relationship importance, with email being most common for efficiency but handwritten notes offering more personal impact for key professional relationships.

• "[Email Subject: Farewell and Thank You] Hi [Name], As I prepare to leave [Company], I wanted to send a personal note of appreciation. Your mentorship over the past two years has been instrumental in my growth. The project management skills you taught me and the confidence you helped me build will serve me well in future roles. I hope we can stay connected through LinkedIn. Thank you for everything!"
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• "[Handwritten Note] Dear [Name], I wanted to take a moment to write you a personal note as I prepare to leave. Your friendship and professional guidance have meant so much to me. The late nights we spent perfecting the quarterly presentation and your patient explanations of complex processes were invaluable. I'll treasure the memories we've made and hope our friendship continues beyond these office walls. With sincere gratitude, [Your name]"
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• "[LinkedIn Message] Hi [Name], I hope this message finds you well. As I transition to my new role at [Company], I wanted to express my gratitude for our professional relationship. Your expertise in digital marketing and willingness to share knowledge helped shape my career direction. I'd love to stay connected and continue learning from your insights. Looking forward to seeing your future successes!"
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• "[Slack Direct Message] Hey [Name]! 👋 My last day is Friday, and I couldn't leave without saying thanks for being such an awesome teammate. Your quick responses during crunch time and creative problem-solving saved us more times than I can count. I'll miss our daily check-ins and random coffee breaks. Let's definitely stay in touch - here's my personal email: [email]. Keep being amazing!"
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• "[Physical Card] Dear [Name], As I pack up my office, I wanted to leave you with a personal note of thanks. Your leadership during the merger and ability to keep our team motivated during uncertain times was truly remarkable. The skills I learned watching you navigate challenging situations will benefit me throughout my career. Thank you for being such an inspiring manager and mentor. Best regards, [Your name]"
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How to Write Your Own Personalized Farewell Letter

Creating an authentic farewell message requires careful consideration of your audience and relationship dynamics.

Start by identifying your specific audience and the nature of your professional relationships. Consider whether you're writing to close colleagues, formal supervisors, or external clients, as each requires different tone and content approaches.

Choose your tone based on company culture and individual relationships. A tech startup might welcome casual humor, while a law firm expects formal professionalism. Match your voice to the environment you're leaving.

Structure your message with clear opening, body, and closing elements. Begin with your departure announcement, express gratitude in the middle section, and close with future contact information or well-wishes.

Include specific memories, achievements, or shared experiences that demonstrate genuine connection. Generic messages feel impersonal, while specific references show you valued the relationship.

Express genuine gratitude without over-sentimentality. Be sincere but maintain professional boundaries. Avoid overly emotional language that might make recipients uncomfortable.

Provide appropriate contact information for future networking. Include personal email or LinkedIn profile, but respect privacy boundaries and company policies about sharing personal information.

Proofread carefully for both professionalism and emotional appropriateness. Check grammar, spelling, and tone to ensure your message reflects well on you and maintains positive relationships.

Time your delivery for maximum positive impact. Send farewell messages during your final week, allowing time for responses while ensuring people receive them before you leave.

Remember that farewell letters become part of your professional legacy and can significantly impact future networking opportunities and career advancement.

Conclusion

Crafting thoughtful farewell letters isn't just about saying goodbye - it's about investing in your professional future. The relationships you nurture during your departure often become the connections that open doors to new opportunities, provide references, or even lead to future collaborations.

Remember that each farewell message should reflect your authentic voice while maintaining professionalism. Use these templates as starting points, but personalize them with specific memories, achievements, and genuine appreciation for the relationships you've built.

Take time to customize each message for your unique situation and workplace culture. The extra effort you put into thoughtful farewell communication will pay dividends throughout your career as you maintain valuable professional relationships.

Download these templates, adapt them to your voice, and remember that leaving on a positive note is one of the best investments you can make in your professional future. Your farewell letters today become the foundation for tomorrow's opportunities.

Legal reminder: Ensure all farewell communications comply with your company's policies regarding confidentiality, client information, and professional conduct standards.

How long should a farewell letter be?

Keep farewell letters concise, typically 3-5 sentences for colleagues and 1-2 paragraphs for bosses or clients. Brevity shows respect for recipients' time while maintaining impact.

Should I include my personal contact information?

Yes, include personal email or LinkedIn profile for networking purposes, but avoid sharing phone numbers or addresses unless you have close relationships with recipients.

When is the best time to send farewell letters?

Send farewell messages during your final week, ideally 2-3 days before your last day. This timing allows for responses while ensuring everyone receives your message.

Can I send the same farewell letter to everyone?

Avoid mass generic messages. Customize letters based on relationship levels - personal notes for close colleagues, formal messages for management, and professional communications for clients.

What should I avoid in farewell letters?

Avoid negative comments about the company, overly emotional language, confidential information, or criticism of colleagues. Keep messages positive, professional, and forward-looking for best results.