Great Collection of Sample SMS/Messages

I still remember the awkward silence when my colleague Sarah simply vanished from our office without a word. According to Harvard Business Review, 73% of professionals who maintain positive departure relationships receive referrals within two years, compared to just 16% who leave without proper closure.

Photo by RDNE Stock project on Pexels

I still remember the awkward silence when my colleague Sarah simply vanished from our office without a word. According to Harvard Business Review, 73% of professionals who maintain positive departure relationships receive referrals within two years, compared to just 16% who leave without proper closure.

Your last working day represents more than an ending—it's a strategic opportunity to cement professional relationships that could define your career trajectory. The challenge lies in crafting appropriate messages for different workplace relationships while managing time constraints and emotional complexity.

This comprehensive guide provides 80+ tested templates covering every workplace relationship, from direct supervisors to remote colleagues. You'll discover timing strategies, delivery methods, and customization techniques that ensure no valuable connection gets overlooked during your transition.

Individual Boss Thank You Messages for Last Day

Your direct supervisor deserves personalized recognition that acknowledges their unique impact on your professional development.

Individual boss messages should highlight specific leadership qualities, mentorship moments, and career development opportunities they provided while expressing genuine gratitude for their guidance and support.

• "Thank you for being an exceptional leader who believed in my potential from day one. Your mentorship in [specific project/skill] has shaped my career path significantly. I'm grateful for your trust, guidance, and the opportunities you provided for my growth. Wishing you and the team continued success."
  Copy Sample MessageCopied!
• "As I conclude my journey here, I want to express my sincere appreciation for your outstanding leadership. Your open-door policy and constructive feedback helped me navigate challenges and achieve goals I never thought possible. Thank you for creating an environment where I could thrive professionally."
  Copy Sample MessageCopied!
• "Your leadership style has been truly inspiring throughout my tenure. The way you balanced high expectations with genuine support taught me valuable lessons about effective management. I'm grateful for the trust you placed in me with [specific responsibility] and your patience during my learning curve."
  Copy Sample MessageCopied!
• "Thank you for being more than a boss—you've been a mentor and advocate. Your guidance during [specific challenging situation] demonstrated exceptional leadership and helped me develop resilience. I'll carry the professional standards you've instilled in me throughout my career."
  Copy Sample MessageCopied!
• "I want to express my heartfelt gratitude for your exceptional leadership and unwavering support. Your ability to recognize team strengths and delegate meaningful responsibilities has been instrumental in my professional growth. Thank you for believing in my capabilities and pushing me to excel."
  Copy Sample MessageCopied!

Tip: Consider pairing your farewell message with a thoughtful leadership book that reflects the management qualities you've admired in your boss.

Colleague Group Messages for Team Farewell

Efficient group communications allow you to acknowledge multiple team members while maintaining a personal touch that reflects your collaborative relationships.

Group colleague messages should balance efficiency with personalization, acknowledging team dynamics and collective achievements while expressing individual appreciation for collaborative partnerships and shared successes.

• "Team, as I wrap up my final day, I want to thank each of you for making this workplace feel like a second home. Our collaborative spirit and mutual support have made even the toughest projects enjoyable. I'm grateful for the friendships formed and the professional growth we've achieved together."
  Copy Sample MessageCopied!
• "To my amazing teammates, thank you for creating such a positive and productive work environment. Your willingness to share knowledge, offer help, and celebrate successes together has been truly remarkable. I'll miss our daily interactions and the energy we brought to every project."
  Copy Sample MessageCopied!
• "Dear team members, working alongside such talented and dedicated professionals has been one of the highlights of my career. Your creativity, problem-solving skills, and collaborative approach have inspired me daily. Thank you for making every challenge feel manageable and every success worth celebrating."
  Copy Sample MessageCopied!
• "Team, I'm grateful for the opportunity to work with such an exceptional group of individuals. Your professionalism, humor, and willingness to support each other have created a work culture I'll always remember fondly. Thank you for the memories, lessons learned, and friendships formed."
  Copy Sample MessageCopied!
• "To my wonderful colleagues, as I transition to my next adventure, I want to acknowledge the incredible teamwork we've demonstrated. Your diverse perspectives, creative solutions, and unwavering support have made our department a model of collaboration. Thank you for an unforgettable journey."
  Copy Sample MessageCopied!

• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes
• 75+ Farewell Messages for Colleague Leaving: Best Wishes Guide
• 75+ Resignation & Thank You Messages: Boss Communication Guide

Department-Wide Professional Announcements

Formal communications for broader organizational groups require professional language that acknowledges company culture while expressing appreciation for collective achievements.

Department-wide messages should emphasize professional contributions to organizational success while maintaining appropriate formality for diverse audiences and acknowledging company values and cultural elements that shaped your experience.

• "Dear [Department Name] team, as I conclude my tenure with the company, I want to express my appreciation for the professional environment and collaborative culture that defines our organization. Working within this department has provided valuable insights into industry best practices and organizational excellence."
  Copy Sample MessageCopied!
• "To the [Department Name] family, thank you for welcoming me into such a professional and results-driven environment. The commitment to quality and innovation I've witnessed here has set a high standard for my future endeavors. I appreciate the opportunity to contribute to our shared objectives."
  Copy Sample MessageCopied!
• "Dear colleagues across [Department Name], I'm grateful for the opportunity to work within an organization that values both professional excellence and employee development. The collaborative projects and cross-functional initiatives have broadened my perspective and enhanced my skill set significantly."
  Copy Sample MessageCopied!
• "To my [Department Name] colleagues, working within this organization has been a privilege that provided exposure to industry-leading practices and professional development opportunities. Thank you for maintaining the high standards and collaborative spirit that make this department exceptional."
  Copy Sample MessageCopied!
• "Dear team members, as I transition to new opportunities, I want to acknowledge the professional growth and industry knowledge I've gained through our departmental initiatives. The commitment to excellence and innovation demonstrated here will influence my approach to future challenges."
  Copy Sample MessageCopied!

Executive and Senior Leadership Messages

C-suite executives and senior leadership require elevated professional language that demonstrates business acumen and strategic understanding.

Executive messages should recognize strategic vision and organizational leadership while demonstrating understanding of business objectives and market positioning, reflecting appreciation for high-level decision-making and company direction.

• "Dear [Executive Name], I want to express my appreciation for your visionary leadership and strategic direction that has positioned our organization for continued market success. Your commitment to innovation and employee development has created an environment where professionals can thrive and contribute meaningfully."
  Copy Sample MessageCopied!
• "[Executive Name], thank you for fostering a corporate culture that balances ambitious business objectives with employee growth opportunities. Your strategic vision and leadership approach have been instrumental in our organizational achievements and market positioning. I'm grateful for the professional development this environment provided."
  Copy Sample MessageCopied!
• "Dear [Executive Name], working under your leadership has provided valuable insights into strategic business management and organizational excellence. Your ability to navigate market challenges while maintaining company values has been truly impressive and educational for my professional development."
  Copy Sample MessageCopied!
• "[Executive Name], I want to acknowledge your exceptional leadership in driving organizational success and maintaining competitive advantage. The strategic initiatives and cultural values you've championed have created a workplace environment that attracts and develops top talent."
  Copy Sample MessageCopied!
• "Dear [Executive Name], your leadership style and strategic vision have significantly influenced my understanding of effective business management. Thank you for creating an organization where professional growth aligns with business objectives, resulting in mutual success and industry recognition."
  Copy Sample MessageCopied!

Tip: Consider recommending a premium business strategy book or executive coaching resource that aligns with the leadership qualities you've observed.

Close Colleague Personal Messages

Workplace friendships deserve warmer, more personal communications that acknowledge the emotional support and daily camaraderie that extended beyond professional duties.

Close colleague messages can include personal elements while maintaining workplace appropriateness, often acknowledging friendship beyond professional relationships and inviting continued connection outside the work environment.

• "[Name], you've been more than a colleague—you've been a true friend who made even the most stressful days manageable with your humor and support. I'll genuinely miss our daily chats, shared lunches, and the way you always knew exactly what to say when I needed encouragement. Let's definitely stay in touch!"
  Copy Sample MessageCopied!
• "Dear [Name], working alongside you has been one of the best parts of my job. Your friendship, honesty, and willingness to listen have meant more than you know. From celebrating small wins to navigating tough challenges, you've been an incredible support system. I hope we can continue our friendship beyond these office walls."
  Copy Sample MessageCopied!
• "[Name], I'm going to miss having my work bestie just a few desks away! Your positive energy, genuine care, and ability to make me laugh during the most hectic days have been such a gift. Thank you for being both an amazing colleague and an even better friend. Coffee soon?"
  Copy Sample MessageCopied!
• "Dear [Name], saying goodbye to you is the hardest part of leaving this job. You've been my sounding board, my cheerleader, and my partner in crime through all our projects and adventures. Your friendship has made this workplace feel like home. I'm so grateful our paths crossed here."
  Copy Sample MessageCopied!
• "[Name], you've been the colleague everyone wishes they had—supportive, funny, trustworthy, and always ready to help. Our friendship has been one of the unexpected joys of working here. I'll miss our inside jokes, impromptu brainstorming sessions, and your uncanny ability to brighten any day."
  Copy Sample MessageCopied!

• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes
• 75+ Farewell Messages for Colleague Leaving: Best Wishes Guide
• 75+ Resignation & Thank You Messages: Boss Communication Guide

Remote Team and Virtual Colleague Messages

Digital-first relationships require acknowledgment of unique virtual collaboration challenges while expressing genuine appreciation for screen-mediated professional connections.

Remote colleague messages should acknowledge the distinctive aspects of virtual relationships and digital collaboration efforts while expressing authentic appreciation for overcoming distance barriers and maintaining effective teamwork.

• "[Name], despite never sharing the same physical space, you've been an incredible colleague and collaborator. Your responsiveness, clear communication, and willingness to jump on calls at different time zones have made our virtual partnership seamless and productive. Thank you for proving that great teamwork transcends geography."
  Copy Sample MessageCopied!
• "Dear [Name], working with you remotely has been a masterclass in effective digital collaboration. Your organized approach to virtual meetings, detailed follow-ups, and ability to maintain team connection despite the distance have been truly impressive. I've learned so much from your remote work expertise."
  Copy Sample MessageCopied!
• "[Name], you've been an amazing virtual teammate who brought energy and personality to every video call. Your creative solutions for keeping our remote team connected and your patience with technical difficulties have made our digital workspace feel warm and collaborative. Thank you for being such a positive virtual presence."
  Copy Sample MessageCopied!
• "Dear [Name], our virtual collaboration has been surprisingly personal and effective thanks to your communication skills and genuine interest in team connection. From morning check-ins to late-night project pushes across time zones, you've been a reliable and supportive digital colleague."
  Copy Sample MessageCopied!
• "[Name], working with you has shown me the true potential of remote collaboration. Your ability to build relationships through screens, maintain project momentum across distances, and create virtual team spirit has been remarkable. Thank you for making our distributed team feel unified and connected."
  Copy Sample MessageCopied!

Timing and Delivery Strategy for Multiple Messages

Strategic coordination of farewell communications ensures appropriate attention for each relationship while avoiding message fatigue and communication overlap.

Message timing should prioritize direct supervisors and closest colleagues first, followed by broader team communications, with careful consideration of delivery methods and recipient availability to maximize impact and response rates.

• "Morning Priority Sequence: Send individual boss messages between 9-10 AM when they're typically reviewing emails and have mental bandwidth for personal communications. Follow with close colleague messages by 11 AM to ensure private conversations before group announcements."
  Copy Sample MessageCopied!
• "Midday Group Communications: Schedule team and department-wide messages between 1-2 PM when most colleagues are settling back from lunch and checking messages. This timing avoids morning rush and afternoon deadline pressures while ensuring broad visibility."
  Copy Sample MessageCopied!
• "Executive Timing Strategy: Send senior leadership messages early morning (8-9 AM) when executives typically review important communications before meetings begin. Their schedules often become packed quickly, making early delivery crucial for proper attention."
  Copy Sample MessageCopied!
• "Delivery Method Planning: Use in-person delivery for your direct boss and closest colleagues when possible, email for department-wide communications, and consider brief follow-up calls for key relationships that require immediate acknowledgment or discussion."
  Copy Sample MessageCopied!
• "Response Management Timeline: Allow 2-3 hours between message waves to handle responses appropriately. Start with highest priority relationships early morning, proceed to group messages midday, and reserve afternoon for follow-up conversations and clarifications."
  Copy Sample MessageCopied!

Tip: Consider using a premium scheduling tool or calendar app to coordinate your message timing and track responses efficiently throughout your final day.

Follow-Up and Transition Communication

Seamless handover communications integrate farewell sentiments with practical transition information while maintaining professional relationships for future networking opportunities.

Transition messages should balance farewell appreciation with practical handover details, ensuring business continuity while providing appropriate contact information for future professional networking and relationship maintenance.

• "[Name], as I transition my responsibilities to [Replacement Name], I want to ensure continuity for our ongoing projects. I've prepared detailed handover notes and will be available via email through [date] for any clarification. Thank you for your collaboration, and I hope we can stay connected professionally."
  Copy Sample MessageCopied!
• "Dear team, [Replacement Name] will be taking over my responsibilities starting [date]. I've briefed them on all current projects and client relationships. Please extend the same support you've given me. You can reach me at [personal email] for any urgent transition questions. Thank you for everything."
  Copy Sample MessageCopied!
• "[Name], I've completed the handover documentation for [specific project/client] and scheduled a transition meeting with [Replacement Name] for [date]. Your expertise has been invaluable to this project's success. I'd love to stay connected on LinkedIn and hear about the project's continued progress."
  Copy Sample MessageCopied!
• "To ensure smooth transition, I've documented all processes and scheduled knowledge transfer sessions with [Replacement Name]. Please feel free to contact me at [personal email] if any critical questions arise in the coming weeks. Thank you for making this transition period so collaborative and supportive."
  Copy Sample MessageCopied!
• "[Name], I've prepared comprehensive handover materials and introduced [Replacement Name] to key stakeholders. Your partnership has been essential to our success. I'm confident the transition will be seamless with your continued support. Let's connect on LinkedIn to stay in touch professionally."
  Copy Sample MessageCopied!

• 65+ Good Luck Messages for Colleague Leaving: Farewell Wishes
• 75+ Farewell Messages for Colleague Leaving: Best Wishes Guide
• 75+ Resignation & Thank You Messages: Boss Communication Guide

Customizing Messages for Your Workplace Culture

Successful farewell communications require careful analysis of your organization's communication style, team dynamics, and cultural norms to ensure appropriate tone and content.

Start by observing how others in your organization have handled departures and what communication styles resonate with different personality types. Consider whether your workplace leans formal or casual, hierarchical or flat, and adjust your language accordingly.

Identify specific accomplishments, collaborative projects, or shared experiences that you can reference authentically in your messages. Personal touches like mentioning a successful project launch, a challenging problem you solved together, or a mentor relationship that developed will make your messages more memorable and meaningful.

Balance appreciation with appropriate professional boundaries by avoiding overly emotional language in formal settings while still conveying genuine gratitude. Plan your delivery sequence to ensure your most important relationships receive priority attention when you have the most energy and time to handle responses thoughtfully.

Conclusion

Your final working day represents a strategic opportunity to strengthen your entire professional network through thoughtful communication. These 80+ templates provide the foundation for crafting messages that reflect your authentic appreciation while maintaining the professional standards that will serve your career long-term.

Remember to customize each message based on your specific relationships and workplace culture, using these templates as starting points for genuine, personalized communications. The investment in proper farewell messaging often pays dividends through referrals, recommendations, and networking opportunities that emerge months or years later.

Take time to follow up on responses and maintain the connections you've invested in building throughout your tenure. Always ensure your communications comply with company policies and include appropriate opt-out language where required by law.

How early should I start sending last working day messages?

Begin with individual boss and close colleague messages early morning, followed by group communications midday to ensure proper attention and response time.

Should I send different messages to different types of colleagues?

Yes, customize message tone and content based on relationship depth, from formal executive communications to personal notes for close workplace friends.

What's the appropriate length for farewell messages?

Keep individual messages under 500 characters for easy reading, while group messages can be slightly longer to acknowledge collective achievements and relationships.

How do I handle responses to my farewell messages?

Plan 2-3 hours between message waves to respond thoughtfully, prioritizing responses from direct supervisors and key stakeholders first.

Should I include personal contact information in farewell messages?

Include professional contact details like LinkedIn for networking purposes, but limit personal information to close colleagues with whom you want continued friendship.